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Attendance

PERMITS TO LEAVE

ATTENDANCE OFFICE IS CLOSED DAILY DURING 4TH PERIOD

Ygnacio Valley High School is a “CLOSED CAMPUS”. If you need to take your student out of school during the school day for any reason please call 682-8000 ext. 3605 at least 2 hours before pick up. If you have an emergency appointment that requires your student to leave school with less than 2 hours notice, please call 682-8000 ext. 3605. The office will write a pass, send it to your student, who will then meet you at the location you have agreed upon. Please don’t pick up your student without a permit to leave and call in later to clear the absence. Absences will not be cleared - they will be recorded as a truant.

Absences must be cleared within 72 hours (weekends and holidays don’t count). Please call the 24-hour attendance line 682-8000 ext. 3605 and report your student’s absence. If you call after 3:30 p.m. the absence will not be cleared until the next day. You may also send in a note with your student upon student’s return.

 


 

Students who need to leave during the school day MUST have a PERMIT TO LEAVE otherwise the absence is considered a TRUANT.  A parent cannot call in to excuse the absence after the fact.

TO OBTAIN A PERMIT TO LEAVE

  • You may call 24 hours a day to request a PERMIT TO LEAVE

  • Call 682-8000 ext. 3605

  •  Name of student and spelling of last name

  • Person calling and relationship to student

  • Date and time student needs to leave

  • Reason for absence (be brief, please)

  • How the student will leave school and/or who will pick up the student

  •  Your phone number

     

Attendance Policies

Philosophy

Attending classes and completing assignments are the most important contributing factors for success in school. Students should be held accountable for their attendance and their assignments. Communicating the importance of attending classes and completing assignments is the responsibility of all adults working with students.

Closed Campus

Once students have arrived at school, they are to remain on campus for the entire school day, unless they have a legal permit to leave school or have a limited schedule. TO LEAVE ANY TIME, INCLUDING BRUNCH OR LUNCH, WITHOUT A PERMIT TO LEAVE, IS CONSIDERED A "TRUANT" (CUT). Students must secure permission to leave school through the school Attendance Office. A written request should be presented. When there is no written parent request, the school is required to get parent approval by phone. Absences resulting from leaving without permission cannot later be excused.

UNDER NO CIRCUMSTANCES ARE GUESTS ALLOWED ON CAMPUS!

Change of Address

Students and/or parents must contact the Attendance Secretary in the Main Office at 682-8000 ext. 3605, as soon as possible if an address or telephone number change occurs during the school year.

Absence from School

All absences will be cleared by telephone. Absences must be cleared within 72 hours or they will be marked truant.

Forged Notes/Phone Calls

Only parents or guardians are authorized to verify absences. The law allows enrolled students who have reached eighteen to verify absences, also. Eighteen-year-olds will be required to have a parent permission form on file in the Attendance Office before they may excuse their own absences. The school reserves the right to require medical verification or direct parent contact in special cases.

Permits To Leave

Whenever possible, appointments should be made outside of school hours. It is important for students to be in school, even if it is a partial day. A student must have a permit to leave campus prior to leaving. Anyone who leaves campus without first obtaining a permit will be considered truant.

Parents/Guardians coming to the campus to pick up their student or wishing to speak to their student will be required to present a photo ID to the Attendance Office Secretary. Also, the parent/guardian must be listed on the student’s emergency card in order to have access to the student.

Tardy Policy

A student is tardy when he/she is not in the classroom when the bell stops ringing. Tardies become disruptive for a teacher when he/she must stop teaching or restart the lesson because of late pupils.

At the beginning of the year, the teacher, both verbally and in writing, may inform students that participation points may be deducted from the daily grade for tardiness. When tardiness becomes a detriment to the student's academic work, the teacher will contact the parent by telephone, letter, or progress report. Points may continue to be deducted from the student's grade.

When the student's tardiness is deemed excessive, the student will be referred to the office for disciplinary action. Clearly it is the responsibility of the student to check with the teacher to make sure that an "absence" is changed to a "tardy" whenever a student comes in late for whatever reason.

Students out of class after the tardy bell without a pass are subject to disciplinary action.

Classification of Absences

Parents still need to notify the school after student absences. The office needs to know the reason for student absences in order to identity truant students and to record whether the absence can be excused. When absences are excused, student may make up work that was missed. Under state law and board policy, reasons for excusing a student absence will include:

Excused Absences :

1. Illness or injury of the student, or serious illness which necessitates the absence of the student.

2. Student attendance at a medical, dental, optometry, or chiropractic appointment.

3. Student attendance at the funeral service of an immediate family member.

4. Quarantine imposed by a city or county health official.

5. Student service on a jury.

6. Up to five days to obtain required immunizations.

7. Exclusion from school due to head lice, lack of immunization, or physical examination.

8. Appearance in court.

9. Observance of a holiday or ceremony of his/her religion.

10. Employment interview or conference.

Unexcused :

Absences not having official school approval (such as vacation, personal business, oversleeping, etc). Work may be made up at the discretion of the teacher.

Truant/Uncleared:

An absence not approved by parent or by the school. Student may/may not make up work at the discretion of the teacher.

Administrative :

Indicates that student has been suspended for disciplinary reasons. Student may make up work at the discretion of the teacher.

To have a student's absence excused, parents/guardians will need to contact the school staff within a 72-hour period following the student's return to school. Students who have uncleared absences or do not clear within the 72 hours may be denied make-up work. It is the student's responsibility to see that his/her absences are cleared with the Attendance Office.

 


 

 


Extended Absences

Make-up Work

Upon returning to school after an absence, a student should consult his teacher regarding work that he has missed. These assignments should be made up as soon as possible within the parameters set by the teacher. Make-up work is the responsibility of the student. It is the parents' responsibility to notify teachers of anticipated extended absences. Students must discuss make-up work with their teachers before an extended absence. Students do not have the right to make up work when absence is due to suspension. Individual teachers have the option to accept or not accept make up work during suspension.

Request for Assignments

Students who will be absent for five or more days may call the Vice Principal’s Office 682-8000 ext. 3608 for homework assignments. This does not apply to students who are suspended.

Clearing Absences

Absences must be cleared within 72 hours (weekends and holidays don’t count). Please call the 24-hour attendance line 682-8000 ext. 3605 (follow the prompt instructions) and report your student’s absence. If you call after 3:30 p.m. the absence will not be cleared until the next day. You may also send in a note with your student upon student’s return.

For efficiency’s sake please use the following format when reporting an absence:

  • Students’ name/grade (spell last name please)
  • Date of absence
  • Reason for absence (very brief please)
  • Relationship to student
  • Your day time phone #

Please refer to the Student Handbook for a list of valid excuses for missing school. 
Automated phone calls are made every night starting at 6:30 p.m. you will also receive an e-mail for the same absence if you have provided your e-mail address. If your student is missing from one period, chances are he/she was marked absent by mistake or went to class late. The student must come to the Attendance Office and obtain a change form to be completed by the teacher for each period where attendance was reported incorrectly. Please do not call to report that it is a mistake as no action will be taken by this office. The student and teacher have to resolve and clear the absence.

If your student has a medical appointment in the morning or is running late, please call 682-8000, ext. 3605 to report this. The student then needs to check in with the Attendance Office to get an admit slip (you may also send student with a note). No admit slips are issued to students if a parent hasn’t contacted this office. Also, if your child has a Medical or Dental appointments that causes you student to be late for school, please be sure to ask for an excuse slip from that provider. The excuse slip must be brought to the Attendance Office upon arrival to school.

 


 

TO CLEAR AN ABSENCE

 

  • Call 682-8000 ext. 3605

  • Please speak slowly giving the following information:

  • Name of student and spelling of last name

  • Give the Grade level

  • Person calling and the relationship to the student

  • Date of absence and periods absent

  • Reason for absence (be brief please)

  • Phone number where you can be reached